I repeated the procedure of deleting my Outlook profile and then creating a new one on my production computer. I exported the profiles folder and imported it on a test machine. I used the registry with Outlook Express quite often and it was very helpful. In the past, I haven’t been able to find anything in the registry that will allow me to export my settings. I started to look around in the registry and discovered that there is an Outlook profiles folder. I decided to delete my profile but I didn’t want to go through the process of creating 50 new e-mail accounts manually. I tried every trick I know, disabled every single add-on and still couldn’t Send/Receive to work automatically. By the way, I love the ability to customize my ribbon settings, export the configuration and then import it on other computers.įor the past several weeks the automatic Send/Receive feature in Outlook stopped working. Interestingly, starting with Office 2007, you can export and import the ribbon configuration in most of the Office applications, including Outlook but exporting and importing the e-mail account settings is not an option. I was really hoping Outlook developers will add a backup functionality but they didn’t. Over the years, I have asked Microsoft experts, fellow instructors, Outlook experts, and searched the Internet. I have been searching for a solution for a long time. Every time a new version of Outlook comes out, or I have to create an Outlook profile on a different computer, I have to start from scratch and add all these accounts manually. Due to the nature of my business as an instructor and consultant, I manage several networks and for various reasons I have close to 50 accounts (mostly POP3) that I use in my Outlook profile. It doesn’t allow you to export Outlook settings, such as all the POP3 and IMAP accounts that you have configured. The export option is used to either export RSS feeds, or export messages in a folder. In Outlook there is an Export option but it is used for a different purpose. For the most part they do, but in case of Microsoft Outlook they never added that functionality, despite the fact that this is a feature that is desperately needed. Unfortunately, that is not always the case. #How do i export a folder from outlook software#You would imagine that when the developers develop a software product they would consider the ability to export (backup) configuration settings as one of the most basic features of the software. #How do i export a folder from outlook how to#Once you have your emails exported, you can read my post on how to import them to another email service like Gmail, if you are planning to switch.One thing that has been missing from Microsoft Outlook is the ability to Import/Export settings. There aren’t any other options when exporting from Outlook on a Mac. You can choose from Mail, Calendar, Contacts, Tasks and Notes or you can choose from items in a specific category.Ĭlick Continue and you’ll be asked where you want to save the file. #How do i export a folder from outlook for mac#On Macs, you only have one option: Outlook for Mac Archive File (.OLM).Ī dialog will popup where you can choose which items you want to export to the archive file. Actually, the file type is also different. If you are running the Mac version of Office, then the procedure for exporting emails is different. You can now copy this file to a safe location for backup. You should now have a CSV or PST file with all your emails stored inside. Also, note that it’s not very secure and can easily be hacked using the right software. #How do i export a folder from outlook password#If you are going to use a password here, note that it should be more than 16 characters. There are several options that you can choose from that deal with how duplicates will be handled.įinally, click Finish and you’ll get a window asking if you want to protect your PST file with an optional password. If you only want a small subset of emails, you can click on the Filter button and then put in various criteria to reduce the number of emails to export.Ĭlick Next and you’ll now need to choose a location to save your CSV or PST file. If you want to get all your emails, you normally select Inbox and make sure that Include subfolders is checked. On the next screen, you have to choose what you want to export. I normally always use PST, so that it’s easier to import back into Outlook, but you can choose CSV if you want to import the emails into another email client or even into a program like Excel or Word. On the next screen, you have to choose the type of file: either a CSV (Comma Separated Values) file or an Outlook Data File (PST). To get started, you want to select Export to a file. This will now bring up the Import/Export Wizard, which looks the same in all versions of Office.
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